1st Warsash Sea Scout Group
Executive Committee
The meeting will be held on Monday 12th November 2001, 7:30pm at the
Headquarters.
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1. |
Minutes. |
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2. |
Matters arising. |
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3. |
Correspondence. |
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4. |
Section reports. |
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5. |
GSL report. |
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6. |
Treasurer’s report |
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7. |
Quartermaster’s report. |
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8. |
Boat Advisor’s report. |
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9. |
Fund raising. |
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10. |
Headquarters. |
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11. |
Any other business. |
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12. |
Time and date of next meeting. |
1st Warsash Sea
Scouts Executive Committee
Minutes of the meeting held on Monday 17th September 2001 at the Headquarters.
Present John Murray Chairman Malcolm Gregory Neil MacLennan Jo
Preston Yvonne Lisbey Colin Millard Malcolm Harvey Ross Maureen Cross
Elaine Smith Alan Johnson Sue Lee Tony Stockton Steve Orris
Will Rees Blanchard Mark Turner Karen Legg George Pickburn Val Lyon
The Minutes were accepted with one amendment; Malcolm Harvey Ross was not present at the last meeting.
No contact had been received from the Jubilee Sailing Trust, Val Lyon to contact
Brian Russell. Pumpkin Festival 13th October 2001 in Royal Victoria Park, Group doing the Barbecue.
Fireworks Saturday 3rd November.
Jumble Sale and Christmas Fair Saturday 24th November. Also Horse Racing in the evening.
John Murray wrote to Fareham Borough Council re the road to HQ. As the road has not been adopted nothing can be done by the Council.
A letter had been received from Fareham Borough Council; the ground rent for the HQ will be going up in March 2002.
A Webb Ivory Catalogue had been received but it was decided not to use them this year for fund raising.
Naomi House had sent invitations to their “open house”.
Section reports are attached to the back of the Minutes.
The Colony had held a Mini Olympics and a Sunflower growing
competition. They had done a plate for the Horticultural Show. The boys are
going on trips to a Naval ship with one of the parents The Colony has good
parental help from Hannah Red Oaks
Beaver Colony
There are 13 boys with 2 more joining and 2 going to Cubs. Two parent helpers have gone to Canada and the Colony is now doing a weekly rota for parental help. The Colony took part in the Mini Olympics during the summer and also did plates for the Horticultural Show. The Harbour Master is to visit Thursday.
Fastnet Sea Scout
Troop
There are 24 members of the Troop with 5 new Scouts joining. On the 26th October there will be a presentation to 3 boys and 1 girl of the Chief Scout Challenge Badges and Buckles by the District Commissioner, all are invited. The Troop had a full sailing programme during the summer.
Viking Sea Scout
Troop
Maureen Cross cannot get on to a Leadership course, hopefully will get on one at the last minute. The Troop has changed its Treasurer, Maureen is contacting the Bank. David Lord has helped with the Sailing. Some of the Troop went camping.
Malcolm Gregory to give each Leader forms for parents to sign so that the Group can claim back the tax from the Subs. These can be backdated for 6 years.
Southampton University have given us a building for £1 at the end of August, beginning of September. John Murray has applied for planning from the Fareham Borough Council, which will take approximately 6 weeks, John Murray to try and speed up the planning people. Mark Turner has the form for the contract. There is an urgency for the building to be moved to make room for the University’s new sports hall.
The cost of bringing the building to the HQ at the moment is £15,000 and to re-felt. Need to avoid double handling, need to know safe method of working. It will cost approximately £3000.00 - £4000.00 if we prepare the cement footings ourselves. Yvonne Lisbey to contact her brother for help to dig the holes and make the concrete pads, these will have to harden a week before building arrives. It was decided to apply for a loan from the Scout Association to cover the costs. The building is in very good condition and will only need felt and the electrics. The Exec. Committee agreed to get rid of all the Porta Cabins. All the boats will have to be moved when the building arrives.
The gulley at the front of the HQ has been cleared of weeds, thanks to Alan Johnson.
It was agreed that all the Leaders to co-ordinate to clear out the Store, to decide which utensils should be kept etc.
A Quartermaster is urgently needed.
New engine in the Safety boat. It has been pointed out that the Group’s boats in the Pound are the most heavily used boats to the members of the sailing club. There have been 8 trips in the yacht, 30 Scouts with 8 different adults and 1 Cub. The boats are in a poor state and require a lot of repairs, especially the Mirrors. The Bosun and GP are in good shape. We are running out of parents with authorisations to help with the sailing. George Pickburn is the only one. We have 4 people to help with dinghy sailing. We need more people to get qualified to level 2, hoping to run a training session for adults, a weeks sailing course. £100 plus, with Porchester for 3 weekends £30.00. Malcolm Gregory to ask the District to speed up returning of documentation from County. To make sure the Group is all legal.
The Group need helpers to help with the boats. George Pickburn to borrow a boat cradle 8110 to lay Ayesha on shore. The insurance to be checked to see if she can be put on shore. The Cradle plus 2 coats of paint will cost £250.00. The fire extinguisher needs to be renewed, Mr Stubbington to be contacted. Ayesha has only been dried out twice. The actual cost of running her is way under what was anticipated. Val Lyon to ask Phil Bull if we can have a flag with Scout emblem or it will cost £40.00.
It has been decided to give new Scouts an instructional weekend, 2 days of tuition to prevent damage to the Mirrors.
John Murray to speak to Adrian Spatcher re the frequent changing of the number of the gate padlock without anybody in the Group being informed.
Time and date of next meeting.
Monday 12th November 2001, 7.30 pm at the HQ.
1st Warsash Cub Scouts
Dover Pack
Just a quick report this time, to keep the executive updated on what we have been doing since the AGM.
We held our usual mix of pack nights in the lead up to the summer holidays. On 10th July we held an “Agility Evening” at Strawberry Field. This was a sponsored evening, in aid of Canine Partners for Independence, a Petersfield based charity, who train dogs to assist people with various disabilities, thereby giving the disabled person a better quality of life. The following week, we had a visit from the charity, and their representative brought along Hector. Hector is a dog who demonstrates the kind of tasks that the dogs are trained to do. He was very impressive, and was certainly better trained than most of the cubs. Between the cubs, Karen and myself and a donation from cub funds we were able to present the charity with a cheque for £100.
Then it was the summer break, no rest for the wicked though, on with planning the Camp. The camp took place over the weekend of 7th - 9th September at Lyons Copse. Twenty-one cubs from Dover and Wight packs, together with assorted leaders and helpers camped out. Tents up on Friday and not a drop of rain!! Light rain on Saturday morning, then sunshine all the way. Our major project was to build a suspension bridge over to the island in the pond at Lyons Copse. Did we achieve it, you bet we did!! The boys also made rafts, stockades and on Sunday made Pirate outfits and swords and had a battle royale!! They also ALL crossed the bridge to the island and were then ferried back to the mainland on the rafts that they had built. Not one cub ended up in the water. All the boys had a really good time and went home tired out, as did all the leaders and helpers. Grateful thanks go to Steve Legg for the planning of the project and overseeing the construction, to Karen Legg for organising the wood that we required, Tony Stockton for his enthusiasm, and to the other helpers (some leaders and some scouts) and to the cubs for attending and being so enthusiastic.
Our plans for this term are still in course of being formulated.
Neil MacLennan
Akela, Dover Pack
REPORT TO G.E.C.
17th September 2001
Report to the Executive Committee from 1st Warsash Wight Pack.
We have just completed a very successful summer term, which has included two joint camps one with
Park Gate back in July for which we had virtually 100% support, and another camp with Dover Pack just
last week. Both camps the boys thoroughly enjoyed with plenty of activities to keep them amused.
During the weeks leading up to the summer holidays we took to boys canoeing to Gosport, we have completed cycling proficiency and bike maintenance and have held our annual pack barbecue.
Looking to the new term, although final details are not yet completed, we have carried out first aid training for the boys, and planned is bird box making and are preparing to concentrate on awards.
We are planning on taking a group of boys to Legoland and are looking at the possibilities of organising a trip to Little Canada on the Isle of Wight.
The pack is successfully growing and we have seen a great turn around in the last 12 months. We currently have 14 invested cubs and 5 boys waiting to be invested. A lot of these are new members to the group.
On a more serious I would like to bring the committees attention to a great dilemma ahead of me. Uniformed help is still not forthcoming and I have been offered a new job, which I am considering. Upon taking this position it would mean I would not always be available to run the pack. And although I do not wish to give up the role I am desperate for assistance.
Tony Stockton
Akela - Wight Pack
15 September 2001
The Autumn term is now upon us and all the sections have started their programmes back in the headquarters. As is normal for this time of the year there is very little to report, however the section reports will show that some activities have been taking place.
The activities that I know of are as follows (in no particular order).
The Cub Scouts have had the opportunity to go camping this summer. Wight pack went to Wales in August sharing resources with the Titchfield Cubs. Last weekend both Wight & Dover held a weekend camp at Lyons Copse.
The Scout sections have had a busy summer on the water as always, may I thank the members of the water activities crew for their work in continuing to provide a good water based programme for the Scout section. Viking troop went camping in August; I hear the weather was better there than we had at the time! A small group of scouts from the Fastnet troop have recently completed their Chief Scouts Challenge hike & a provisional date for their presentation has been set.
I hope I haven’t missed out any major activities, I have been out of the loop somewhat, but I’m back now!
The coming months will see the start of more information being filtered down to the District & Groups regarding the up & coming change in age range & programme. I will be attending a conference in early October along with other GSL’s & the District team to receive further information & discuss District/Group strategies for the smooth transition over the next few years. As more information becomes available I & the rest of the uniformed section will keep the Group Executive informed as to what effects this may have on the Group. I believe that these changes may well see an increase in numbers within the Group & a closer bond with the District leadership team than we have seen to date.
We have a challenging time ahead for all concerned with the running of the Group, also for the youth as well. I am sure that by the end of the transition we will be even stronger than we are at present. I also believe that we are in a better position than other Groups in the District to meet this challenge head-on & take it in our stride.
1st WARSASH SEA SCOUT GROUP COUNCIL
1. Assets
Current
Account 7278.92
Cash 36.49
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7315.41
2. Known Liabilities
Cleaning of HQ for August — estimated at £48
3. Outstanding Income
Subs for LAST term have only been received from one section. Subs from Sections for this term are payable to the Group in October.
4. Financial Plan
Predicted cashflow attached. The current known plans show that the current healthy balance will only be maintained if subs are paid to the Group on time.
5. Notes
a. The group received an unsolicited donation of £100 from the Locks Heath Rotary Club at the end of May.
b. The jumble sale on 30 June raised £583.83 which I believe is a record.
c. Major Expenditures since last Exec. meeting:
(1) Cleaning of HQ in May to July - £192.00
(2) Craft Bank subscription - £55.00
(3) Additional Small Craft Insurance Premium - £52.50
(4) HQ Fire Extinguisher Maintenance - £20.56
(5) Anti-Fouling for Aeysha - £62.65
(6) HQ Electricity bill - £38.85
(7) Camping Cookers - £268.50
(8) Ground Rent - £73.58
(9) Southern Water charges - £35.16
(10) HQ Telephone bill - £5.94
(11) Small Craft Insurance Renewal Premium - £223.65
16-Sep-01 TRP170901
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1st WARSASH SEA SCOUT GROUP
GROUP COUNCIL |
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SUMMARY
OF EXPECTED CASHFLOW |
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2001 |
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2002 |
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SEP |
OCT |
NOV |
DEC |
JAN |
FEB |
MAR |
APR |
MAY |
JUN |
JUL |
AUG |
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PREDICTED
EXPENDITURE |
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Leaders
Capitation |
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500 |
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500 |
LEADERS |
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500 |
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Employers
Liability Insurance |
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100 |
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100 |
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Building
Insurance |
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310 |
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310 |
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Kit
Insurance |
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50 |
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50 |
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Ground
Rent |
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74 |
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74 |
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85 |
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85 |
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318 |
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Water
Charge |
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40 |
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40 |
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80 |
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Heating
Oil |
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250 |
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250 |
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500 |
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Electricity |
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75 |
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100 |
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150 |
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75 |
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400 |
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Telephone |
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20 |
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20 |
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20 |
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20 |
80 |
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Cleaning
of HQ |
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112 |
64 |
64 |
64 |
64 |
64 |
64 |
64 |
64 |
64 |
64 |
48 |
800 |
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Heater
Maintenance |
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0 |
HQ |
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Fire
Extinguisher Maintenance |
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25 | ||||||